During the session

Start early: log on early and make sure you have all the necessary documents with you. This will give you time to flag up any problems and ensure you are ready to start. If you know you are going to have to speak, and not just listen, have a glass of water close by. If the hearing is a lengthy one, there will be breaks. However, it’s worth making sure you have all you need before you start, including a bathroom break. If you need the bathroom during the hearing, ask.
Mute your mic when you’re not speaking: during the hearing itself, unless you are speaking, mute your microphone to prevent feedback or unwanted noise. You may be asked to turn off your video if you are not speaking so make sure you know how to turn it off, and back on again when it is your turn to speak.
Be aware of your body language: when your video is on, be aware of your posture and body language. Make sure you are central within the frame. Behave as you would if you were there in person.
Follow the instructions given: like any hearing, when it is your turn to speak, follow the instructions you are given and make sure you have understood the question. If you’re not sure, ask. This will inevitably be necessary if there is any interference or if non-verbal cues are more difficult to interpret.
Be as clear as possible: speak clearly while looking at the camera. Keep any documents or notes you need to rely on in front of you. You may find it helpful to mark any relevant pages for ease of reference. Let the panel know if you are having to refer to your notes so they understand why you may be looking away.
Keeping in touch with your representative: if you have someone supporting or representing you they should be able to join the meeting remotely as well. Discuss with them how you will keep in contact with each other during the meeting. For example, you could message each other on a different device, such as a mobile phone.
Ending the session: at the end of the hearing, don’t leave until you are told to do so and follow any other instructions. If you are asked to take any other action once the hearing is over, make sure you do this as soon as possible.

If you’re called for a FTP hearing by your university, seek our advice early. We can guide you through the process from the start and help you best represent yourself.

Attending remote fitness to practise hearings: what you need to know

Attending remote fitness to practise hearings: what you need to know